5 TIPS TO MANAGE YOUR MICRO-BUSINESS EFFECTIVELY

That’s it, you are finally a self-starter! You are now a business owner, and even if the management of a micro-business is intended to be simpler than for other legal forms, you will need to adopt the right reflexes from the start to avoid mistakes and ensure the sustainability of your micro-business. Especially since you are going to be alone to manage everything, all the more reason to organize yourself well.

Tip n°1: Organize yourself by creating an entrepreneurial “routine” for yourself

The first thing to do is to create a weekly “routine” for yourself to organize your various tasks and be more productive and more efficient: prospecting, administrative work, the realization of your quotes, reminders of outstanding payments, the production of content for your website, etc.

It is therefore advisable to plan your various tasks in a “typical week”.
For example :

Monday morning: Planning your various social media posts for the week
Monday afternoon: Relaunch of unanswered quotes and unpaid invoices
Tuesday morning: Prospecting
Tuesday afternoon: Free beach to perform your services or make appointments
Wednesday morning: Free beach to perform your services or make appointments
Wednesday afternoon: Administrative and accounting tasks (turnover declarations, updating your account books, activity monitoring, etc.)
Thursday morning: Content production (blog post, white paper, guide, visuals, etc.)

 

By creating this weekly “routine” for yourself, you will avoid procrastination and you will know every morning when you wake up what you will have to do during the day!

Of course, your program can be changed or turned upside down if necessary to meet your customers. However, remember to block yourself for half a day a week during which you are completely unavailable to your clients in order to take care of more troublesome tasks (various reminders, accounting, administrative, etc.).

Tip n ° 2: Plan your tasks every day for the next day

Even if you may have a weekly routine, you will undoubtedly have to deviate from it to deal with customer requests or unforeseen events, or maybe even that your “routine” program for the next day will fall through because you simply won’t need to do it.

That is why it is also strongly advisable to plan, every evening, what you will have to do the next day. This will prevent you from spending the day procrastinating on social networks in front of videos of cats eating ice cream or scared by a cucumber (it smells like life there, right?!).

So take a few minutes at the end of the day to make a “to do list” for the next day.

Tip n°3: Keep your account books updated regularly

Even if accounting is limited for self-employed entrepreneurs, it is not non-existent! You will indeed have to keep a recipe book, and, if you sell goods, a register of purchases.

We advise you to update these account books regularly for several reasons :

Do not let yourself be overwhelmed and waste a lot of time finding your various receipts and expenses by going through your bank statements,
Make sure you have up-to-date account books (important in case of control),
Allow you to analyze your activity and always know where you are: turnover, expenses, profitability, free cash flow, etc.

For example, you can take the reflex to update your account books every day, by drinking your coffee in the morning. At the end of the week, also take the opportunity to do a more detailed analysis of your week: turnover, expenses, profitability, number of accepted quotes, etc.

To help you keep your account books, you can use this free template offered by the CCI network or test our self-entrepreneur software.

Tip n ° 4: Equip yourself with software and tools adapted to your activity

Today there are many tools and software that can help you on a daily basis to allow you to be more efficient. Among the best known, there are of course emailing solutions (such as MailChimp or Sendinblue for example) or even scheduling management tools such as Google Calendar.

There are also others that will save you time on tasks without much added value. It can, for example, be :

a tool to schedule the publication of your posts on social networks (like Hootsuite or Buffer) ;
a tool to create great visuals in a few minutes (the essential Canva) ;
a software to create your quotes / invoices and manage your micro-business (such as the Mon-AutoEntreprise.fr ) ;
a drive to easily exchange documents with your customers (Dropbox or Google Drive for example) ;

 

However, be careful not to use too much, at the risk of producing the opposite effect!

For my part, here is the list of tools and software that I use on a daily basis :

Shift: A workstation that brings together all the applications and services that I use (Google suite, social networks, Bitly, Calendly, Stripe, etc.)
Hootsuite: to manage publications and interactions on social networks
Canva: to design attractive visuals with ease without graphic design skills thanks to many templates
Calendly: to manage the appointment with customers
Zapier: to connect the different applications used with each other
Trello: to follow the progress of tasks and create my ”to do list” for the next day
Slack: to simplify internal exchanges

Tip n ° 5: Do not hesitate to delegate certain tasks

Being a micro-entrepreneur, or more generally being a business owner, is also knowing how to delegate. Indeed, as a self-employed entrepreneur, you will be alone to manage everything, but your weeks will only be 7 days and you will have 24 hours, like everyone else! It is therefore important that you know how to delegate certain tasks that are not of great importance or that you simply do not master.

For example, don’t waste 2 months trying to create your website if you don’t have the skills: have a professional do it! In the same way, do not try to fight with the administrations to modify an activity or declare any change for your micro-business: delegate these tasks to formalists whose job it is, such as, for example, the experts of Mon-AutoEntreprise.fr .

Even if delegating these tasks will have a cost, it will allow you to stay focused on the essentials and on what you know how to do: your customers and the activity for which you created your micro-business … And in the end, it will certainly pay you more than if you had stubbornly wanted to do everything yourself: less waste of time and energy and better results because the work will be done by a professional!